PAYMENT & QUERIES CLERK

Site: Hull

Salary: £26,234

Hours: 38.5 hours per week

What we offer

• Employee health and benefits scheme, including anonymous counselling service, 24/7 GP service, retail and gym discounts and medical cashback scheme
• 21 days annual leave
• Additional birthday holiday
• Holiday purchase scheme
• Performance based salary increments
• Fun Company events and functions
• Free parking
• Monthly free food days
• Close to shops and amenities
• Reward and recognition

Purpose

To create repairer payments on a frequency and in a timeframe as agreed by the supervisor, review and update assigned client monies accounts in Excel and resolve queries as they are received by the accounts team (primarily by phone and email). These queries may come from several sources, including insurer clients, repairers, policy holders and other internal departments. It is expected that this role will receive and resolve these queries, responding to the source via the appropriate method.

Further breakdown of key responsibilities below.

Role Profile

• Create supplier payments on an agreed frequency, and to set timelines, ensuring that the payments made to the repairers are timely and correct.
• Maintain and reconcile allocated client money accounts on a frequent basis.
• Handle a large volume of both, phone and email queries from internal and external sources. These queries will include but are not limited to;
• Payment enquiries
• Policy excess enquiries
• Remittance requests
• Invoice submission questions
• Monthly preparation of any non-fault insurer rebates for the allocated client money accounts ready for review by the team leader/supervisor.
• To ensure that the systems of internal control relating to all aspects of the team's work are robust and operating effectively. his responsibility will extend to ensuring all processes are adequately recorded via Ninetex Promapp or otherwise. Note: this work will be undertaken in conjunction with the rest of the Financial Management team.
• Completion of system driven tasks on a regular basis, and carried out in a timely fashion, for example invoice validation.
• Performance of supplier statement reconciliations, along with clear and concise updates on any discrepancies or delayed payments.
• Assistance in processing invoices manually where automated options are unavailable.
• Accomplishment of reports for the team leader/supervisor to chase for incomplete data or assist in ensuring repairers have invoiced for work in a timely and correct fashion.
• Ensure that robust financial solutions are implemented and monitored to optimise profit and minimise associated risk.
• To liaise with other departments to discuss issues, revise processes, etc., as and when required.
• Building and maintaining strong relationships with internal and external stakeholders.
• To assist with any internal or external audit requirements.
• To undertake other ad hoc Finance duties as required from time to time.
• To support and work with other Vizion departments / employees as required from time to time.

Person Specification

• Moderate standard of analytical skills.
• Possess a numerate & IT systems background.
• Excellent communication skills, written and verbal, with both internal and external stakeholders.
• Good planning and organisational skills.
• Good problem-solving skills.
• Good knowledge of Microsoft Excel.